Here's my take on competition pricing...

You have a hypothetical studio and it has 5 employees, all of whom are teachers with students. They all take turns running the desk, answering phones, etc.

You have this upcoming MAJOR competition (like USBC, say) and ALL the teachers are going with students. Maybe 2 teachers are entering pro events together. Here's where it get TRICKY.

Because all the staff will be out for the time of the comp - maybe not the WHOLE time - the studio needs to recoup the amount of money IT would have lost for the days it was closed. If you have a comp that runs Tues- Sunday like USBC, that can be a HUGE amount.

Then you have the cost to transport everyone to the event - especially if it is a studio sponsored event - and house them and feed them. Obviously you can't expect the staff to pay this since if they were home, they would have their own bed and groceries and cars/transportation.

Then you have the actual cost of entries/tickets into the ballroom/etc that have to be prepaid before you get there (or at least a minimum deposit). Then you have to pay the teachers for their time that they are there since they ARE working the entire time they aren't eating or sleeping. They are basically "on call" for the entire trip.

When you think about this, then it becomes plain that you get a LOT more from your instructor during the time you are at a comp than you do in your one hour lesson. Know what I mean?

So here's the magic formula..... I used to have it on a spreadsheet that automatically parsed the amounts... let me see if I can find it, lol! Tee hee - I found it, lol!

What I had devised was a method that was completely fair to everyone involved.

Teacher A has X number of standing appointments that normally occur during the time that they would be going to the competition. They have to be paid for the time they would have been teaching. They also get a per diem for meals not accounted for by being on a package. Travel arrangements/hotel must be covered.

Teacher A has Y number of students going to competition for Z number of person days. A person day is how many days total there would be if they ran consecutively rather than concurrently.

Student N will be attending for 3 days

Student M will be attending for 5 days

Student L will be attending for 2 days

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This leaves a total of 12 person days

X = total expenditures / Z days (Z = 12 in this case)

So, student N is 3X, M is 5X and L is 2X + their own entry fees/tickets/etc.

In this example, Teacher A has 8 hours of regular appointments that they needed to reschedule. They get paid $20/hour - a total of $160.

They will be on a package to cover meals so there will be no hotel or per diem, but the package for the entire 5 days is $300.

Total expenses = $460

X = $460 / 12 or $39

So, student N is $117, M is $195 and L is $78 + their own entry fees/tickets/package/whatever. This is the payment to their teacher for *their* time. then you have the LOI supplement (see below).

If however, the *studio* has no income over the entire time of the competition, then the entire hours of operation that the studio loses would be split amongst ALL attending students.

SO, Studio B is losing 35 total hours of *booked* lessons but has 15 students going.

35 hours * $ per hour = Loss of income

LOI / # of students = student LOI supplement

For example, 35 * $50 = $1750

$1750 / 15 = $117 LOI supplement.

The total expenses for the students would break down this way:

N is $117 + 117 (234) + their own entry fees/tickets/package/whatever

M is $195 + 117 (312 + their own entry fees/tickets/package/whatever

L is $78 + 117 (195) + their own entry fees/tickets/package/whatever

It gets complicated, but basically the upshot of it is that no one pays more than their fair share.